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Alternative Database Applications

January 25, 2010 By: lilybird Category: Software

When you learn to use Microsoft Access application and take training courses, you are told a lot about the benefits and capabilities of the database. But most training courses don’t tell you when it is better not to use the database, but this is something you should know as well. Access is a very powerful and functional application for many different tasks, but it is not necessarily the best choice for everyone. There are some reasons why sometimes it is better to use an alternative database application.

One of the reasons you might think to use another application is if your project is small. Relational database like Access is a very powerful tool, but not if you use it for small project. During the Access training you will understand all the difficulties of relational database design, which helps you to handle the power of this application. So, it is great if you need such a power for your project, but if you don’t then it is not necessary.

If your database is flat, where all the data is organized in rows and columns and there is no duplication of fields or records, it will be better to use Excel instead of Access. You will be able to manage the database easier and as long as you are the only user, there wouldn’t be a problem and you will have all the potential you need to perform your job.

On the other hand, Access database doesn’t really handle huge databases either. If your project is so big that one table might contain more than a million records, Access probably wouldn’t be enough for you. Access will start working slower as the database increases and you may encounter data corruption.

Access cannot also handle too many users accessing the database at the same time. More than 15 people accessing the database simultaneously and for a long time is already too much for Access. If you have short periods of high user activity, it should be fine, but if too much users are trying to access the database all day every day, it can lead to a lot of problems with your database.

One more reason why Access database might not be good for you is a diverse environment. It is well known that Access doesn’t function very well in environment with too many Windows versions. If there are multiple operating systems in your company, it may increase the risk of your Access database corruption. Now, it is less of an issue, with the newer operational systems, but if some computers are using Windows 98 or 95, it might be true.

These are some of the issues that most Access training courses do not cover, but it is useful to know about them before using the database.

The world of computers and computer applications expands all the time. But you can turn this problem into your strong point by catching up with this knowledge and becoming an expert, for example in microsoft access database niche.

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