OnlinePCTips.com

PC Tips and Tricks to make your life easier
Subscribe

Basic Microsoft Access Data Entry Knowledge.

March 11, 2010 By: lilybird Category: Software

Microsoft Office gave us many useful applications and Access is probably the hardest one to master. It is the application that often requires outside training in order to use it effectively. It is not that hard to use Word, Excel or other MS Office applications, but even if you are an experienced computer user, you will still probably need MS Access training. And it is not always enough to take the introductory Access course. Most Access users also consider taking the advanced course mandatory to ensure productive software application, but even such course doesn’t substitute the real experience. This article will introduce you to some useful tips that not all Access users know.

The first tip involves Access database design. You can prevent many database design problems, if you sit and plan your application on paper first, before touching the computer. If you have a large project to design, you shouldn’t do it on the fly. Doing it without proper preparation is just wasting time, because then you may spend hours fixing the problems and mistakes you’ve made, which could be prevented by making a plan.

Another thing to remember is never to work on the production database. Instead, work on a prototype of the real database. This will also help you avoid many problems in case there is a critical error, which is not rare. This way you don’t seriously damage or destroy the entire company’s information. Only after you are finished with the prototype and test it properly, you can put it out for other people to use. You should also understand all of your database fields and relationships, stick to the naming conventions and never allow users to edit fields directly.

During the advanced Access training people learn how to write code like SQL and VBA for Access database. Such skills allow us to create powerful databases as well as to mess a lot of things up. Make sure you document all written code with comments and notes. Don’t place these notes outside the application because these documents will eventually be lost. Always write code thinking of other users and developers, don’t think that they will be able to come to you and ask what it does. If you need inspiration, you can get it from looking at other people’s code. After a while and with getting more experience in writing code, you will be able to code better, which will help you avoid bad surprises.

And the most important rule of all, which you will learn during any Access database training or have discovered it from your own experience, is to keep regular backups. Make sure you backup all the prototypes and the production databases. Make frequent backups and restore them just to check they are in proper working condition.

Need help with access database samples – this web site with microsoft access database advice and assistance can be the one that you’ve been looking for.

And a final piece of advice – today the web technologies give you a truly unique chance to choose exactly what you need at the best terms which are available on the market. Funny, but most of the people don’t use this opportunity. In real practice it means that you must use all the tools of today to get the information that you need.

Search Google or other search engines. Visit social networks and check the accounts that are relevant to your topic. Go to the niche forums and participate in the online discussion. All this will help you to create a true vision of this market. Thus, giving you a real opportunity to make a smart and nicely balanced decision.

P.S. And also sign up to the RSS on this blog, because we will everything possible to keep this blog tuned up to the day with new publications about microsoft access database industry.

Leave a Reply