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Microsoft Access Database Functions

March 11, 2010 By: lilybird Category: Software

Visual Basic for Applications or VBA is a programming language driven by event. It can be used in Microsoft Access application and can help you control your database even more. It is great to use VBA, when you work with dialogue boxes or custom forms. With VBA you can create forms with much better interface for editing and entering data. If you have never worked with VBA before, you could start with writing a simple code in a form, which will make it look better and easier to use. It is important that the user of your Access application enters the data in the database quickly and without errors. So, by using VBA code for creating forms, you let user enter data correctly and simply.

First you should open a form in design view or create a new one. Usually, forms contain many controls and objects, which can be text box, command button or combo box among many others. Every form object has a certain number of events like a change event, click event, etc. You can write and add a code to these events and the code will run every time users perform some action on the form.

Second thing to do is to write a code in response to the command button click event. You should click once to choose the control and then show the properties of the particular control. Then, from the properties’ list, select the property On Click event and then click the button with three dots next to it. Next, select Code Builder in order to display the VBA editor from the dialogue box appearing.

Now you can create code to perform some operations of processing data with error handling and control. You can write a function, for example, which controls the data currently entered in the form. In case an error occurs, it informs the user with the help of dialogue box to perform necessary corrections to fix the problem. After the error is corrected, the function saves the data by adding record in a particular table.

It is very important to keep your database records consistent. You can contribute to this aspect by hiring an experienced VBA developer, who will design forms in your Access database. This will make your database information more accurate. Or if you don’t want to hire a VBA developer, you cal learnt to write code yourself. There are many MS Access courses, which will teach you how to do that. If you already know all the basics of Microsoft Access database, you can take the advanced Access class and take your database development to another level. You will be able to add more control and speed to your database, besides it is a great plus to your resume.

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