PC Tips and Tricks to make your life easier

Microsoft Access Database Functions And Objects

March 13, 2010 By: lilybird Category: Software

Microsoft Access has many great objects and functions, which can help you perform your job faster and better. And query is one of the Access objects, which can be really useful for performing certain tasks. And if you are new to creating queries, you might prefer making simple queries manually. If you want to create more complex queries, you can get help from the Expression Builder in MS Access 2007.

In order to open an Expression Builder, first click on the field you want to use. Then select Design>Builder. MS Access will show you the Expression Builder window. You can type the whole expression manually in the upper left corner or you can also just start typing the expression. You will see a row of buttons, which will help you add the symbols for the operators that Access knows.

In order to add an operator into a query, you should place the cursor where you want the operator to go. Then press the button corresponding for the needed operator. After you do this, Access will insert the chosen operator at the required point.

If you want to add an object such as a field to a query, set the cursor at the place where you want the object to be inserted and then select the object in the lower left Builder corner from a list. You might need to look through more than one level to find the database object you need. When you have reached the required database object, double click on it and it will be inserted automatically in to the query by Access.

Expression Builder in Access 2007 can also be used for adding functions to the queries in the process ob building. If you want to add a function, set the cursor, where you want the function to be added and open the Function folder in the Expression builder. Now choose the Built-In Function and then select the function you want to insert by double clicking on it. It will be also be automatically inserted by Access at the place you wanted. You will also need to switch every argument in the built-in function with the appropriate operands. After you have finished your expression, click OK. MS Access will process it, identify it and reject all expressions which are damaged or contain errors. In case there are any errors, you will need to fix them all before you will be able to finish the expression.

This is only one of the many useful functions of Microsoft Access. The good thing is that performing this task, just as many other Access functions, doesn’t require some exceptional database knowledge and you will only need to get some basic Access knowledge, in order to do something like this.

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