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Archive for March 16th, 2010

Creating Microsoft Access Database.

March 16, 2010 By: lilybird Category: Software

When you determine the information needs, it is vital to choose the right tool for the job. Microsoft Access is a very popular desktop database and is one of the Microsoft Office suite applications. You can create simple databases with Microsoft Access by learning bits of information from the Internet and special books. Just as like with any other software, there are bad and good ways to learn the product. Microsoft Access is perfect for novice user, because the program has a built in wizard, which helps to walk you through many important aspects of building a database. Even though the wizards are helpful and powerful, you might want to create custom systems and add more functionality to your database. At this point you will need to have more database knowledge and understanding than just knowing the basics. For example, when creating an invoicing system, it will have tax rates, package price, totals for unit price, sub total, etc. If you want to create such database system, you will need much more skills of programming and development and wizards cannot handle such tasks.

You might want a simple database for entering and storing the information or you need a complete integrated application. One of the benefits of Microsoft Office is that all its programs can relate and communicate with each other. If you want, you might create Access database, which operates on an overnight scheduler and then creates a list of today’s sales data into an Excel document. This spreadsheet could be then automatically emailed to the other company on the other continent or can be offered to accountants to look through the next working day. If you customize your MS Access database system this way, all these operations could be possible.

A lot of people find it hard to understand the database theory. Microsoft Access is a lot more than just entering and storing the data. Knowing how to design the database can help you prevent the possibility of duplicate data, allows you to relate tables together, selecting the right data types to store information and speed up the searches. You can also ask questions from your database and get answers. You will have to design a query to perform this, which will extract the necessary data from the tables.

It is also crucial to have well designed screens or forms for entering your data into your database. Form design is not exactly an art, but it still requires knowledge and understanding what looks good and what doesn’t. Another Access database skill worth learning is creating reports. If you need to create timely management information, you should be able to get information in the printed format, what reports are used for.

Even though it takes time to learn the Access database, it is definitely worthwhile. During the difficult economic times, it is beneficial for everybody to have as much computer skills as possible.

Need help with access database examples – this web site with microsoft access database advice and assistance can be the one that you’ve been looking for.

And some general tips – today the web technologies give you a really unique chance to choose exactly what you require at the best terms which are available on the market. Strange, but most of the people don’t use this opportunity. In real life it means that you should use all the tools of today to get the info that you need.

Search Google and other search engines. Visit social networks and have a look on the accounts that are relevant to your topic. Go to the niche forums and join the discussion. All this will help you to create a true vision of this market. Thus, giving you a real opportunity to make a wise and nicely balanced decision.

P.S. And also sign up to the RSS feed on this blog, because we will do the best to keep this blog tuned up to the day with new publications about microsoft access database industry.

Microsoft Access Database Features

March 16, 2010 By: lilybird Category: Software

Not so long ago it used to be that when we bought any computer software, we also got a nice thick manual to read, which explained everything about the program and which we could read during our free time. Those days are gone now and we have to buy expensive books or browse the Internet in search for small pieces of information about some software, in order to understand how it works. And after a long time of looking for the much needed information, it turns out that it doesn’t actually work and it is just frustrating.

But when we work with the Microsoft Access database and need to look for some help with the software, we can skip that information hunt and use the source, which provides help as well as trains and improves our understanding of the product. Access users have different areas they need help with. Many people don’t exactly understand the concept of database relationships and others need help with Access subforms. There is no point in buying an expensive book, which is only focused on a subject in a few paragraphs or pages.

There is a help system in Microsoft Access, but as good as it is, it still cannot inform us about everything we need to understand about the product. Very often Access users require a more specialized Access help, because we tend to learn many things much better by actually doing them. Having a lot of Access database theory on hand is no good, if we don’t have decent practice examples for us to work on.

Microsoft Access can be very frustrating for some people and easy to use at the same time. Sometimes, when things don’t work out with your database, you feel like you want to break your computer. So, without proper learning and grounding, you will be walking around in circles. The Access database basics and database theory need to be understood from the very beginning. It is not that hard, but it is better done with the personal tutor, who will explain everything in detail and offer you working examples for you to follow and absorb the information better.

Access learning books tend to have lots of vague descriptions of what we need to do and without a visual example it is almost impossible to understand for a novice Access user. But, if a new user sees an example unfolding in front of him in full color and with a tutor explaining every step, user doesn’t get confused and feels more confident. It is better to learn Access database with someone, who has years of database development experience. If your tutor has developed lots of database applications, learning the subject becomes like second nature to you.

Need help with ms access database tutorial – this web site with microsoft access database advice and assistance can be the one that you’ve been looking for.

And some general tips – today the web technologies give you a truly unique chance to choose what you require at the best terms which are available on the market. Strange, but most of the people don’t use this opportunity. In real practice it means that you must use all the tools of today to get the info that you need.

Search Google and other search engines. Visit social networks and have a look on the accounts that are relevant to your topic. Go to the niche forums and participate in the online discussion. All this will help you to create a true vision of this market. Thus, giving you a real opportunity to make a wise and nicely balanced decision.

And also sign up to the RSS on this blog, because we will do the best to keep this blog tuned up to the day with new publications about microsoft access database industry.

The Difference Between Me.Requery And Me.Refresh

March 16, 2010 By: lilybird Category: Software

A lot of new users of Microsoft Access database often have it hard to understand the difference between Me.Requery and Me.Refresh. This article will help you understand the differences between the two.

The short explanation of the differences is that both Refresh and Requery save alterations to the current data record. But Requery pulls the new data from the particular table or query with all new deletions and addition. Refresh will not show the deleted or new records and it only updates the data records in the current form.

Here is the longer explanation. Requery makes the recordset to reload for the form. It means that all the data in current form will reload. This will make you lose your current position and you will get back to the first record. Requery is similar to closing and opening the form again. All new records added by other users will be accessible. In the same way, all deleted records will disappear. Requery reruns the query, which was used to pull the data into the form at the beginning. You can also use Requery to update the data in the combo box or the list box.

Refresh option saves the record you are currently working on. It will also recall any alterations, but not deletions or additions to the records displayed in the form. If there are any calculations on the form, they will be recalculated. Refresh does not reload the entire recordset, so you don’t lose your form position and stay on the record you are working on. And the records added by other database users will not be displayed.

If you need to open another form or a report with the data on the form, you have to use a Refresh command. You also need a Me.Refresh to save the table data, so that it could print correctly. You can’t use Requery here, because it will put you on the first record and it might disagree with your preferences.

Access has two more commands, which often get confused with Requery and Refresh. They are Repaint and Recalc.

The command Me.Repaint redraws the form and its controls. This command is useful, when you are running a form with long event loops and timers and when you want to force the update on the screen while the event is running. This prevents the user from just waiting for a long time and seeing nothing happening on the screen. This command doesn’t affect data.

The Recalc command reevaluates all the calculated controls on the form. But this command might be used rarely, because MS Access is actually pretty good at recalculating automatically. But if you see that there is a calculation needs to be done and it is not updating, you can run the Recalc command to force this action.

Need help with access database examples – this web site with microsoft access database advice and assistance can be the one that you’ve been looking for.

And some general tips – today the online technologies give you a truly unique chance to choose exactly what you need at the best terms which are available on the market. Strange, but most of the people don’t use this opportunity. In real life it means that you must use all the tools of today to get the info that you need.

Search Google and other search engines. Visit social networks and have a look on the accounts that are relevant to your topic. Go to the niche forums and join the discussion. All this will help you to create a true vision of this market. Thus, giving you a real opportunity to make a wise and nicely balanced decision.

And also sign up to the RSS on this blog, because we will do the best to keep this blog tuned up to the day with new publications about microsoft access database industry.

Microsoft Access Training

March 16, 2010 By: lilybird Category: Software

Even if you have little Microsoft Access experience and training, you are still able to create working Access databases. You should start with establishing the user’s or your own database requirements. After determining requirements, you should move on to system design. The process of designing a database will require establishing necessary facts about your application and creating a storage area for each data item. The storage area you will be creating is a table. If you want to create an invoicing system, you would want to store contact information, for example. It would be placed as a single fact in contact table. An invoice data would also be stored in the similar way. And as invoice data is another fact, it will also be stored in a separate table called Invoice. If you decide to take Microsoft Access training, it usually covers how to keep information related to one fact in separate tables. There are many reasons why you shouldn’t store customer and invoice data in one table.

During most Microsoft Access training courses you will be able to learn how to relate tables. The concept of table relationships is very important to know for successful database building. Very often, a customer can have several invoices. Such relationship is known as one to many relationship, which is created by the use of primary and foreign keys. It means there are common fields in both tables. The same field with the customer ID number will be displayed in both tables, thus providing a link between them.

Table’s creation involves adding fields also known as columns. Every column adopts the identifying attribute. So, a contact table would include such fields like First Name, Last Name, Address, Date of birth, etc.

After you have established the tables, you should then create a database interface for users to enter data. That is why we create MS Access form. Users can enter data directly into the table, but with Access form they will have a better and more convenient interface. Access form will have the same fields you have specified in the table. There are different types of forms available for us to choose from. And out of all Access editions, MS Access 2007 has the widest range of forms. You can also create a main form and sub form. This is great for building one to many relationships.

After we have entered all the necessary information into the system, we can now ask the database different questions and get answers. MS Access queries are used for this task and setting the appropriate criteria for your question, you will be able to get the necessary information very quickly without having to look for and gather the information manually.

Need help with access database training – this web site with microsoft access database advice and assistance can be the one that you’ve been looking for.

And some general tips – today the online technologies give you a really unique chance to choose what you need at the best terms which are available on the market. Funny, but most of the people don’t use this chance. In real practice it means that you should use all the tools of today to get the info that you need.

Search Google or other search engines. Visit social networks and check the accounts that are relevant to your topic. Go to the niche forums and join the discussion. All this will help you to create a true vision of this market. Thus, giving you a real chance to make a wise and nicely balanced decision.

P.S. And also sign up to the RSS feed on this blog, because we will everything possible to keep updating this blog with new publications about microsoft access database industry.