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Microsoft Access Training

March 16, 2010 By: lilybird Category: Software

Even if you have little Microsoft Access experience and training, you are still able to create working Access databases. You should start with establishing the user’s or your own database requirements. After determining requirements, you should move on to system design. The process of designing a database will require establishing necessary facts about your application and creating a storage area for each data item. The storage area you will be creating is a table. If you want to create an invoicing system, you would want to store contact information, for example. It would be placed as a single fact in contact table. An invoice data would also be stored in the similar way. And as invoice data is another fact, it will also be stored in a separate table called Invoice. If you decide to take Microsoft Access training, it usually covers how to keep information related to one fact in separate tables. There are many reasons why you shouldn’t store customer and invoice data in one table.

During most Microsoft Access training courses you will be able to learn how to relate tables. The concept of table relationships is very important to know for successful database building. Very often, a customer can have several invoices. Such relationship is known as one to many relationship, which is created by the use of primary and foreign keys. It means there are common fields in both tables. The same field with the customer ID number will be displayed in both tables, thus providing a link between them.

Table’s creation involves adding fields also known as columns. Every column adopts the identifying attribute. So, a contact table would include such fields like First Name, Last Name, Address, Date of birth, etc.

After you have established the tables, you should then create a database interface for users to enter data. That is why we create MS Access form. Users can enter data directly into the table, but with Access form they will have a better and more convenient interface. Access form will have the same fields you have specified in the table. There are different types of forms available for us to choose from. And out of all Access editions, MS Access 2007 has the widest range of forms. You can also create a main form and sub form. This is great for building one to many relationships.

After we have entered all the necessary information into the system, we can now ask the database different questions and get answers. MS Access queries are used for this task and setting the appropriate criteria for your question, you will be able to get the necessary information very quickly without having to look for and gather the information manually.

Need help with access database training – this web site with microsoft access database advice and assistance can be the one that you’ve been looking for.

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